Receipt capture
Attach receipt images to claims from a phone or desktop.
The problem
What this replaces today
Receipts arrive as photos in chat, claims are compiled in a spreadsheet at month end, and approvals happen wherever the approver happens to be looking.
How it works
The workflow, end to end
01
Submit with a receipt
Staff capture the receipt from their phone and add the category and amount.
02
Route for approval
The claim reaches the right approver based on your structure.
03
Decide with context
Approvers see the receipt, the submitter, the location and the category before deciding.
04
Export what you need
Filter by period, location, category or status and export exactly what is on screen.
What you get
Built for the way the work actually happens
Advances
Requests for advance funds run through the same approval centre.
Categories
Consistent categories keep reporting comparable across locations.
Filtered exports
Exports always match the filtered data shown on screen.
Connected
How this fits the rest of the platform
Information is captured once and reused wherever it is relevant.
- Approved expenses appear in dashboards, reports and location performance views.
- Approvals share the same engine as leave and advances.
- Expense visibility follows the same role and location rules as the rest of the platform.
Questions
Common questions
Can employees see other people's expenses?+
Only where their role and position in the structure allow it. Employees see their own claims by default.
Does the export match what I filtered?+
Yes. Exports are generated from the live filtered data, so the file matches the screen.